To assist you or your parents in taking a tax credit or deduction for qualified tuition and charges paid, the university will issue an IRS Form 1098-T to students each January. The 1098-T reports the amount of qualified tuition and charges billed and grants or scholarships received for the previous tax year. You may not receive a 1098-T if you do not have a valid mailing address on file or your assessed amounts consisted of only non-credit (continuing education) courses. Beginning in tax year 2013, Oakland University is not issuing a 1098-T to international (non-resident alien) students. If you are an international student that requires a 1098-T form to file US income taxes, please e-mail email@example.com.
Students are now able opt-in to receive their 1098-T electronically on the eBill system. The student consent is indefinite and can be changed at any time by using the Agreements section of the My Account tab.
The opt-in deadline for any given calendar year 1098-T is the date the 1098-T file is sent to the third party processor, usually around January 15th each year. Students who opt-in after the deadline will receive a paper 1098-T for the prior calendar year and will retrieve their 1098-T electronically through eBill the following calendar year. For example:
- 1098-T files is transferred to the third party service provider January 21, 2016
- Student opts-in on January 2, 2016 – student will retrieve the 2015 calendar year 1098-T electronically through eBill.
- Student opts-in on January 21, 2016 – student will retrieve the 2015 calendar year 1098-T electronically through eBill.
- Student opts-in on January 28, 2016 – student will receive a paper copy of the 2015 calendar year 1098-T and retrieve the 2016 calendar year and any future 1098-T’s electronically through eBill.
In mid to late January, students will be able to retrieve their 1098-T though eBill on the eStatement tab. Students will receive an e-mail notification regarding the availability of their 1098-T form online.
Students can allow authorized users (parents, guardians or others) to retrieve the 1098-T in eBill by clicking “Yes” to the “Would you like to allow this person to view your 1098-T tax statement?” question on the Authorized User tab when creating an authorized user or by “editing” an existing authorized user.
Also in mid to late January, students may obtain financial detail for boxes 2, 4, 5 and 6 along with payment and housing financial information electronically by visiting SAIL, then selecting Student Services & Financial Aid, Student Records, and Tax Notification.
- Current students can access SAIL by going to mysail.oakland.edu, logging in using their NetID and password, then clicking on the SAIL link at the top left.
- Alumni and students who have not registered in the past year can access SAIL by going to mysail.oakland.edu, using the quick link Alumni and students who have not registered in the past year SAIL located on the right, then selecting Login to Secure Area and logging in using their Grizzly ID and PIN.
Box 1 - Payments Received for Qualified Tuition and Related Expenses:
The government requires that an institution reports either payments received or amounts assessed for qualified tuition and related expenses. Once an institution has selected one of the options, it is unable to change the method between reporting years. For this reason, Box 1 will be blank. Students can obtain a summary of payments received during the year on the SAIL system by selecting Student Services & Financial Aid, Student Records, and Tax Notification. Oakland University will not recalculate 1098-T forms using the payments received method.
Box 2 - Amounts Billed for Qualified Tuition and Related Expenses:
Shows the total amounts posted to the student account for qualified tuition and related expenses during the reporting year. If Box 7 is checked, it may also include amounts assessed for any academic period beginning January-March of the next reporting year (Refer to Box 7 description).
Box 3 – Change to Reporting Method:
Oakland University has not changed its reporting method for the reporting year.
Box 4 - Adjustments made for a Prior Year:
Shows any reductions of qualified tuition and related charges for semesters in a previous reporting year.
Box 5 - Scholarships or Grants:
The sum of the scholarships and grants administered and processed for the reporting year.
Box 6 - Adjustments to Scholarships or Grants for a Prior Year:
Shows any reductions of scholarships and grants for semesters in a previous reporting year.
Box 7 - Checked if the Amounts in Box 1 or 2 include Amounts for an Academic Period Beginning
This box will be checked if the student is registered in courses beginning in January through March of the next reporting year.
January - March:
Box 8 - Checked if at least Half-Time Student:
This box will be checked if the student is classified as half-time or greater in any one of the academic periods beginning in the reporting year.
Box 9 - Checked if a Graduate Student:
This box will be checked if the student is a graduate student (enrolled in a program leading to a graduate degree or graduate-level certificate) during the reporting year.
Box 10 - Ins. Contract Reimbursements/Refunds:
Shows the total amount of reimbursements/refunds of qualified tuition and related expenses made by an insurer. This box does not apply to Oakland University.
Note: All boxes do not need to be populated
Box 1 will be blank.
For U.S. citizens and resident aliens, the university is not required to report scholarships or fellowships to the Internal Revenue Service. Reporting such income for tax purposes is the sole responsibility of the recipient.
For nonresident aliens, scholarships and fellowships may be subject to federal income tax withholding based on the student’s visa type, the degree path of the student, and the existence of a U.S. tax treaty with the student’s country of residence. The federal income tax withholding rate may be zero percent, 14 percent or 30 percent depending on the circumstances, and the tax rate may apply to a portion of the scholarship or fellowship.
The withholding rate for a nonresident alien using tax treaty provisions would be zero percent or another rate based on the treaty. If a tax treaty is not used, the withholding rate would be 14 percent of taxable portion for individuals with F, J, M or Q visas and 30 percent of taxable portion for others. The taxable portion for students not seeking a degree is the total amount of the financial aid award. The taxable portion for students seeking a degree is the total amount of the financial aid award less qualified educational expenses.
IRS tax regulations require scholarship and fellowship awards for nonresident aliens be reported to the IRS and to the recipient after each calendar year on Form 1042S - Foreign Person’s U.S. Source Income Subject to Withholding. Form 1042S is used to report taxable scholarship/fellowship payments made, income tax withheld and other information relating to the grant payments. For more information regarding nonresident alien taxation in the U.S., reference IRS Publication 519, U.S. Tax Guide for Aliens on IRS.gov.
Form 1042-S will be mailed out to students by the second week of March.
The university is required to collect a student’s Taxpayer Identification Numbers (SSN/TIN) for various reasons:
- Students applying for any form of on-campus employment
- Students applying for financial aid
- Reporting requirements for the Taxpayer’s Relief Act of 1997: You can find more information about this law on the web at IRS Tax Benefits for Education: Information Center on the Internal Revenue Service site irs.gov.
- Missing SSN/TIN Hold: If a student's SSN/TIN is not provided during the first semester of attendance, a hold will be placed on the account which will prevent graduation and obtaining transcripts and grades online.
You may use our Substitute Form W-9S, Oakland University Request for Students’ or Borrower’s Taxpayer Identification Number and Certification, to submit this information.
Please submit your completed form W-9S to Student Business Services:
FAX U.S. MAIL IN PERSON (248) 370-4661 Attn: 1098T
Student Business Services
North Foundation Hall Rm 120
318 Meadow Brook Rd
Rochester, MI 48309-4454
North Foundation Hall Rm 120
318 Meadow Brook Rd
Requirements of the Taxpayer’s Relief Act of 1997
The Taxpayer’s Relief Act of 1997, as amended by the Internal Revenue Service Restructuring and Reform Act of 1998, offers certain American taxpayers some tax relief for specific kinds of payments made to a qualified university. These laws require universities that enroll any individual for any academic period to report specific information annually to the enrolled individual and the Department of the Treasury, including the enrolled individual’s name, address and taxpayer identification number (TIN) or social security number (SSN), and the amounts paid to the university (or billed by the university) for the enrolled person during the previous tax year. The university must report this information regardless of whether an enrolled person or other taxpayer intends to claim a credit or deduction for payments to the university.
The only exceptions to this reporting requirement apply to (a) nonresident alien individuals, (b) courses for which no academic credit is offered by the university (although reporting is required for students who enroll concurrently in both for credit and non-credit classes), (c) individuals whose qualified tuition and related expenses are waived in their entirety or paid entirely with scholarships, and (d) individuals whose qualified tuition and related expenses are covered by a formal billing arrangement as defined in the applicable regulations (e.g., a university bills a student’s employer for all tuition and expenses and the university does not maintain a separate account for the student). The law describing the reporting requirements is 26 U.S.C § 6050S, and the applicable regulations are located at 26 C.F.R. § 1.6050S-0, et seq.