Using OU P-Card for Travel

If you have an OU p-card, please use it for all allowable travel expenses. If the department has a p-card, they can book your airfare, registration, destination airport shuttle, and lodging so that the only reimbursement due to you when you return will be airline baggage fees, per diem, and mileage.

The following expenses are the only travel expenses NOT allowed on the p-card:

• Food & Beverages (because you will be reimbursed per diem after the travel takes place)

• Incidental expenses, such as:
  • Miscellaneous gratuities,
  • Taxis to and from meal locations, and
  • Expenses incurred for submitting travel receipts and expense reports during travel

            (because the per diem reimbursement also covers incidentals)

• Fuel in your personal vehicle (because if you travel using your personal vehicle, you will be reimbursed mileage after the travel takes place)

More Information

For more information on the p-card, follow the link in the left sidebar for AP/Purchasing Policies to access policy #1020 “Purchasing Card”.

For more information on travel, follow the link in the left sidebar for AP/Purchasing Policies to access policy #1200 “Travel”.