- OU Administrative Policies and Procedures
- Communications and Marketing
- 420 Broadcast E-Mail
- Academic
- Business and Finance
- 200 Authorized Signers
- 207 Business Expenditures
- 208 Business Meals and Hosting Expense
- 210 Cash Receipts
- 212 Payment Card Information Security Requirements
- 218 Data Entry Standards for Ellucian Banner Users
- 225 Funding Positions - Regulations and Procedures
- 240 Interdepartmental Charges (IDC)
- 257 Moving Expenses
- 262 Tax Classifications - Independent Contractor vs. Employee
- 266 Petty Cash
- 270 Sales and Use Tax on Rental Property
- 275 Special Checks
- Facilities and Property
- 300 Air Conditioning and Heating
- 310 Building Repairs, Alterations, Renovations and/or Modifications
- 315 Routine Maintenance, Capital Asset Management, and Miscellaneous Facilities Management Departmental Services
- 320 Campus Signs
- 350 Key Control
- 360 Property Management
- 365 Surplus Property Disposal
- 370 Use of Oakland University Facilities
- 380 Work Orders
- General/Governance
- 400 Alcoholic Beverages
- 402 Exceptions to Administrative Policies and Procedures
- 406 Conflict of Interest Policy
- 409 The Constitution of The Oakland University Senate
- 410 Contracting and Employment Appointment Authority
- 412 Detection of and Response to Identity Theft Red Flags
- 415 Distribution and Solicitation on Campus
- 423 Flags at Half-Staff
- 430 Freedom Of Information Act
- 435 Games of Chance Procedures
- 455 Death of Faculty, Staff and Retiree and Floral Tributes
- 460 Commemorative Gifts - Trees/Benches
- 465 Patent Policy And Procedures
- 470 Release of Student Educational Records
- 475 Smoke-Free Campus
- 480 University Archives
- 481 Records Retention and Disposal
- 482 University Closing
- 483 Parking During A Snow Emergency
- 486 University Posting Policy
- Communications and Marketing
- Gifts and Grants
- Health and Safety
- 605 Crisis Management Team
- 610 Driving Practices and Standards
- 615 Animals in University Facilities and on University Grounds
- 620 Environmental Health and Safety
- 625 Student Sexual Misconduct Policy
- 630 Youth Protection Policy
- 640 Oakland University Ordinances
- 642 Parking Regulations and Road Closure Procedures
- 648 Vehicles On Campus Sidewalks And Lawns
- 655 Radio Communications Systems
- 674 Surveillance and Monitoring Technology
- 675 Safety and Security Alarm Systems
- 676 Use of Unmanned Aircraft Systems and Drones
- Human Resources
- 704 Internal Promotions and Transfers
- 710 Administrative Guidelines Prohibiting Discrimination
- 711 Guidelines for Handling Discrimination Complaints
- 712 Administrative Guidelines Supporting the Equal Opportunity Policy
- 714 Workplace Bullying
- 718 Employment of High School Students and Minors
- 725 Filling Vacancies (Excluding Academic)
- 750 Oakland University Faculty Hiring Procedures
- 770 Temporary and Casual Employees
- Information Technology
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- Travel
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- Policy Search
OU Administrative Policies
and Procedures
Police & Support Services, Room 13
201 Meadow Brook Road
Rochester ,
MI
48309-4482
(location map)

420 Broadcast E-Mail
SUBJECT: | BROADCAST EMAIL |
NUMBER: | 420 |
AUTHORIZING BODY: | PRESIDENT'S CABINET |
RESPONSIBLE OFFICE: | UNIVERSITY COMMUNICATIONS & MARKETING |
DATE ISSUED: | DECEMBER, 1999 |
LAST UPDATE: | DECEMBER 2019 |
RATIONALE: Oakland University (University) has the capability to communicate rapidly and widely to audiences through Broadcast Email. To protect the University from CAN-SPAM law violations and to ensure that University email is not blocked from delivery by external providers, strict protocol for distribution of Broadcast Email and other electronic communications must be followed. | |
POLICY: Only Authorized Senders may issue and/or approve the distribution of Broadcast Email from an oakland.edu address. University Communications and Marketing (UC&M) has final authority over the release of all Broadcast Emails.
| |
SCOPE AND APPLICABILITY: All Broadcast Email originating from any University office or department, or from any authorized University employee acting in a professional capacity, are included in this policy. | |
DEFINITIONS: Authorized Senders: University personnel specifically authorized by UC&M who are approved to distribute Broadcast Email. Broadcast Email: Email intended as a unidirectional message sent with broad distribution, including announcements, news reports, newsletters, and similar widely distributed messages. | |
PROCEDURES: Those wishing to send Broadcast Email must contact UC&M to be established as Authorized Senders. UC&M will work with the requester to determine the best tool and mailing list appropriate for the broadcast. Authorized Senders that send Broadcast Emails are responsible for obtaining any necessary approvals regarding purpose and content. The procedure for sending Broadcast Emails to a grouping of all students (i.e., all registered students, all undergraduate students, etc.) requires permission from the relevant student officer identified as a Data Steward in Policy #860 Information Security. UC&M may assist with the identification of other mailing lists or groups suited to purpose. | |
RELATED POLICIES AND FORMS: | |
APPENDIX: | |