Requisitions - Purchasing Department

The purchasing process is used to procure goods or services from outside suppliers, vendors, contractors, etc. Purchases are initiated through a requisition (REQ) created in Banner Finance, but the course it follows may vary depending on cost, complexity, legalities, or uniqueness of the buy. Early involvement of Purchasing is recommended. The REQ initiates the purchasing process.

In an effort to save time and requests, please send the requisition (REQ) and support combined as one attachment to purchasing@oakland.edu. Please include the approved and signed REQ form, purchase support documentation, i.e. quote, contract, insurance, pdf of UTS ticket of approval for software purchase, etc. If the supplier is new, please include a W9 or W8 and insurance. NOTE: Staff are encouraged to send all documentation and approvals under one single email, and to refrain from sending multiple emails for a single requisition.

If a one page REQ is received, which does not have the necessary support documentation, it will be returned with a request for said documentation to be provided and re-submitted to purchasing@oakland.edu.

Please review the REQ log below and contact the Buyer listed with questions.

"RUSH" requests shall be accompanied by an explanation of the reason(s) for the RUSH, which may or may not be approved.

If you have any questions or concerns about the accessibility of the content or documents on this page, please view our Public Accessibility Statement.

For banner access for requisitioning go to forms.oakland.edu and click on "Banner - Finance Access".

COVID-19 and Personal Protection Equipment (PPE) Resources

While the campus is open and staff are working remotely, the Purchasing Department will accept email approvals for Requisitions submitted. The email can accompany the REQ or be sent as a separate email granting approval. Please contact the Purchasing department with any questions.

If you are having difficulties connecting to the ODBC and are not able to print the REQ form for approval, please contact Mike at mrangos@oakland.edu.

Environmental Health and Safety (EH&S), Facilities Management (FM) and Purchasing have worked together to develop standards and centralization of Personal Protection Equipment (PPE). For latest updates on PPE supply and contact information please contact Purchasing or EH&S.

How to Print Banner Requisitions

As of July 14, 2021, there is an updated form. Follow these directions to develop a desktop shortcut for the Print Requisition function:

Right click the Start button.
Click Run.
Type \\shares\purchasing\
Right click on the Access Database title "Purchasing New" and choose send to desktop
1. Choosing send to desktop creates a short-cut to the purchase requisition database that can be used at any time, simply double click to open the database.
2. An ODBC login prompt will pop up
  1. If access is denied create a UTS ticket and request ODBC access
3. Login with the current Banner 8 username and password
  1. If an ODBC connection failed error is received, most likely the banner 8 password for the user has expired
  2. Visit the UTS website and locate the Banner Unlock Account / Password Reset Self Service Utility (Employee) to reset
4. Type in the REQ number
5. Click the print preview, print the REQ form to a pdf, save to the desktop and attach to an email to route for approval
6. Once approved, send the REQ to purchasing@oakland.edu along with support documentation for Buyer assignment and PO processing.

Fiscal Year-End Dates

The following dates for purchasing related items can be found in the FY23 Fiscal Year End Plan.

May 1, 2023 - New Fiscal Year REQs can be created, see details below
June 9, 2023 - Last day for FY22 REQ submission (by 5:00PM)
June 16, 2023 - Last day for FY22 Purchase order adjustments / change orders submission (by 5:00PM)

New Fiscal Year Requisitions

As of May 1, 2023, FY24 is open in Banner.

Creating REQs for POs to be encumbered in the next fiscal year, the order date and transaction date must be dated July 1, 20XX. The delivery date should be set for July as well, please include an expected delivery date based on delivery date from quote, RFP, etc. Example can be seen in the shown in the Requisitions for FY19 document.

Requisition Training Manual

Banner 9 REQ Training google document shared to @oakland.edu email addresses only.

Requisition Log

Once a Requisition is received, it is recorded on a REQ Log. The log is updated daily and monitored weekly to provide stats on average time in the queue and a departmental turnaround time. Comments will be added to REQs that are in the queue more than two days. Please contact the Buyer listed with any questions regarding the REQ submitted. The REQ log can be viewed by clicking the link below:

Requisition Log