Purchasing Department

Facilities Management Building
411 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-3172
Fax: (248) 370-3175



The purchasing process is used to procure goods or services from an outside supplier, vendor, contractor, etc. Purchases are initiated through a requisition (REQ) created in Banner Finance, but the course it follows may vary depending on cost, complexity, legalities, or uniqueness of the buy. Early involvement of Purchasing is recommended.  The REQ initiates the purchasing process.  

In an effort to save time and requests, please send the requisition (REQ) and support combined as one attachment to purchasing@oakland.edu.  Please include the approved and signed REQ form, purchase support documentation, i.e. quote, contract, insurance.  If the supplier is new, please include a W9 or W8 and insurance. 

If a one page REQ is received, it will be returned with a request for supporting documentation to be provided and sent back to purchasing@oakland.edu. 

Please review the REQ log below and contact the Buyer listed with questions.  RUSH requests will be routed for approval and may or may not be authorized. 

UPDATE: In response to President Pescovitz announcement dated March 11, 2020, regarding COVID-19, all campus operations will continue at this time and campus will remain open, in the case University staff, requisitioners and approvers need to work from home, the Purchasing Department will accept email approvals for Requisitions submitted.

In the event the Department requisition "approver" (Business Manager, Assistant Dean, Dean, VP, etc.) is out of the office, Purchasing will accept an email stating approval.  The email can accompany the REQ or be sent as a separate email granting approval.  Please contact the Purchasing department with any questions.

If you are having difficulties connecting to the ODBC and are not able to print the REQ form for approval, please contact Paula at preyes@oakland.edu to print.  

How to Print Banner Requisitions

Follow these directions to develop a desktop shortcut for the Print Requisition function:

  1. Right click the Start button.
  2. Click Run.
  3. Type \\shares\purchasing\
  4. Right click on the Access Database title "Purchasing New" and choose send to desktop
    1. Choosing send to desktop creates a short-cut to the purchase requisition database that can be used at any time, simply double click to open the database.
    2. An ODBC login prompt will pop up
      1. If access is denied create a UTS ticket and request ODBC access
    3. Login with the current Banner 8 username and password
      1. If an ODBC connection failed error is received, most likely the banner 8 password for the user has expired. 
      2. Visit the Banner Unlock Account / Password Reset Self Service Utility (Employee) found on the UTS website.

New fiscal year Requisitions - **As of May 1, 2019, FY20 is open in Banner.  Creating REQs for POs to be encumbered in the next fiscal year,  the order date and transaction date must be dated July 1, 20XX. The delivery date should be set for July as well, please include an expected delivery date based on delivery date from quote, RFP, etc.  Example shown in this image link.

Requisition Training Manual

The Banner requisition training manual is unavailable.  Thank you for your patience as we update to Banner 9.  Please contact us with any questions you may have. 

Requisition Log

Once a Requisition is received, it is recorded on a REQ Log.  The log is updated daily and monitored weekly to provide stats on average time in the queue and a departmental turnaround time.  Comments will be added to REQs that are in the queue more than two days.  Please contact the Buyer listed with any questions regarding the REQ submitted. The REQ log can be viewed by clicking the link below:

For banner access for requisitioning go to forms.oakland.edu and click on "Banner - Finance Access"