Cash Receipts

Effective internal controls will be implemented to assure that cash receipts tendered by customers are credited to their account, deposited in the University’s bank account, and are reflected in the control accounts of its financial system.

Departments that wish to accept cash receipts, in person or online, must contact Student Business Services at (248) 370-5060. At that time, Student Business Services will assist the department in obtaining the supplies needed to accept cash receipts, such as triplicate receipts, a restrictive endorsement stamp, deposit bags, etc. and provide online payment processing assistance, if necessary.

Cash Receipt Policies

Policy 210, Cash Receipts

Policy 212, Payment Card Information Security Requirements

Related OU Administrative Policies

Cash Receipt Forms

• Payment / Deposit Receipt Form (Excel version)
• Departmental Deposit Drop-Off Certification (PDF version)

The following links provide additional information related to cash handling controls:

• Bankcard Transactions
• Merchant Operating Guide – Elavon
• Cash Handling – Credit Union National Association
• Card Acceptance Guidelines for Visa Merchants

The following links provide additional information related to credit card and personal information data security:

• OU PCI Compliance Memorandum
• Card Issuer Security Program – Visa International
• Identity Theft & Fraud Prevention Tips from Jeff Lanza (Retired FBI Agent)
• MasterCard Security Site
• Payment Card Industry (PCI ) Compliance
• Red Flags Rule & Identity Theft Prevention
• Risk Assessment Checklist – Oakland University UTS
• Better Business Bureau - Data Privacy