Facility Rental
All facility rental requests must be submitted via a Facility Request Form. For best consideration, please submit requests at least 2 weeks in advance. A roster must be presented for access, or other access arrangements needs to be submitted one week prior to event or reservation will be in jeopardy of getting cancelled.
Recreation and Well-Being staff will determine the viability of all requests. Every effort is made to ensure informal recreational space availability to membership.
Facility Reservation Contacts
Rec Center and Outdoor Complex:
[email protected]
Aquatic Center:
Mike Rossi, 248-370-4534
To request space to rent within our facility, please email David Pitts at [email protected].
Rate Guidelines
OU Departments
- There is no facility rental charge to OU Departments for facility usage as long as the activity is university related (business meetings, class, etc) and within posted operational hours.
- OU Departments requesting space for non-university related activities or space outside normal operational hours will be assessed the internal facility rental rate.
- Regardless of usage type, set-up and staffing fees, when necessary, will be charged to the department.
OU Student Organizations and Sport Clubs
- There is no facility rental charge for OU Student Organizations/Club Sports for approved requests that are part of the organization's/club’s normal activity (practice, meeting, etc) for organization/club members.
- Student Organization/Club Sport members that are not OU students will need to purchase a guest pass to enter facility.
- Special Events such as tournaments and conferences or any other activity that invites non club members will be treated as ‘non-related’ events and will be assessed the internal facility rental rates.
- Regardless of usage type, set-up and staffing fees, when necessary, will be charged to the Student Organization/Club Sport
External Groups
Non-University groups wishing to use an area of the facility may request to do so pending space availability. Appropriate external rental rates apply.
Rates
All rates are hourly unless otherwise indicated.
| Facility | Internal | External |
|---|---|---|
| Activity Center | $28 | $56 |
| Basketball or Volleyball Court | $30 | $60 |
| 3 Court Gym | $90 | $180 |
| Aquatic Classroom | $23 | $46 |
| Wellness Classroom | $23 | $46 |
| Conference Room | $10 | $20 |
| Studio 919 (limited use) | $35 | $70 |
| Short Course Pool Lane | $10 | $12 |
| Long Course Pool Lane | $25 | $30 |
| Tennis Court | $7 | $24 |
| Soccer Field | $60 | $130 |
Setup Fees - Flat Rate
Herman Room: $20
Activity Center: $25
3 Court Gym - Bleachers: $10
3 Court Gym - Flooring: $100
3 Court Gym - Flooring with DCR Tables and/or Chairs: $165
Field Lining: $130
Staffing Fees - Hourly
Lifeguard: $15
Event Attendant: $13
Event Building Manager: $15
Field Supervisor: $15
Custodial: $25
- There are no facility rental charges to OU Departments for facility usage as long as the activity is university related (business meetings, class, etc) and within posted operational hours.
- OU Departments requesting space for non-university related activities or space outside normal operational hours will be charged the internal rental rate.
- Setup/tear-down fees may apply for any activity that requires a setup beyond standard room setup.
- Staffing fees will be applied for any approved reservations outside normal operational hours.
- Reservations that contain charges require a department fund number to charge or pre-payment of fees, to confirm reservation.
Facility Access Guidelines
General:
- Photo ID is required by all participants/spectators.
- Students need to show OU Student ID.
- Facility Members need to show OU ID or Campus Recreation Key Fob
- Non-Students/Non-Members need to provide Picture ID and be on the sponsoring department supplied roster.
Specific:
- Academic Class - Students MUST swipe OU ID to gain access to facility, class Instructors names must be provided to the facility contact in advance, instructors must show OU ID to Welcome Center Staff to gain entry into the facility.
- OU Departments - Roster of Attendees must be provided to the facility contact one week in advance, access limited to those on roster. Attendees must show picture ID to Welcome Center Staff to gain entry into the facility.
Staffing
Staffing needs are determined by RecWell Staff based on the activity. General guidelines to assist in planning are as follows:
- Events using only one space during normal operational hours and having under 75 participants do not require any staff unless requested by the organization reserving the space.
- Events using only one space outside of normal operational hours and having under 150 participants will require one RecWell Building Manager and one RecWell Event Attendant.
- Events using more than one space during normal operational hours will require one RecWell Event Attendant per 75 participants or fraction thereof.
- Events using more than one space outside of normal operational hours will require one RecWell Event Attendant per 75 participants or fraction thereof and one RecWell Building Manager. Minimum staffing level is one RecWell Building Manager and one RecWell Attendant. Note: RecWell Building Manager does count as one staff member in the 1:75 staffing ratio.
- RecWell Staffed check-in table is above and beyond the staffing requirements above.
- Aquatic Center usage requires a minimum of two lifeguards.
- Any OU Student Organization or Club Sport in good standing may request use of an area in the facility.
- There are no facility rental charges for OU Student Organization/Club Sports for approved requests that are part of the organization/club’s normal activity (practice, meeting, etc).
- OU Departments requesting space outside normal operational hours will be charged the internal rental rate.
- Special Events such as tournaments and conferences or any other activity that invites non club members will be treated as ‘non-related’ events and will be assessed the internal facility rental rates.
- Student Organizations/Club Sports must submit a roster of active members at the beginning of each semester, or upon their first facility request of each semester.
- Student Organization/Club Sport members that are not OU students will need to purchase a guest pass to enter facility.
- Setup/tear-down fees may apply for any activity that requires a setup beyond standard room setup.
- Staffing fees will be applied for any approved reservations outside normal operational hours.
- Reservations that contain charges require a fund number to charge or pre-payment of fees to confirm reservation.
Facility Access Guidelines
General:
- Photo ID is required by all participants/spectators.
- Students need to show OU Student ID.
- Facility Members need to show OU ID or Campus Recreation Key Fob.
- Non-Students/Non-Members need to provide Picture ID and be on the rental group supplied roster.
Specific:
- Sport Clubs (meetings/practice) - Roster of official members must be provided to the Facility Coordinator, access is limited to those on the roster. Club Members who are OU Students must swipe in with OU ID. Club Members who are not OU Students must purchase a facility membership or pay for a day pass for each visit.
- Student Organizations (member meetings) - Roster of official members must be provided to the Facility Coordinator, access is limited to those on the roster. Student Org Members who are OU Students must swipe in with OU ID; Student Org Members who are not OU Students must purchase a day pass for each visit.
Staffing
Staffing needs are determined by RecWell Staff based on the activity. General guidelines to assist in planning are as follows:
- Events using only one space during normal operational hours and having under 75 participants do not require any staff unless requested by the organization reserving the space.
- Events using only one space outside of normal operational hours and having under 150 participants will require one RecWell Building Manager and one RecWell Event Attendant.
- Events using more than one space during normal operational hours will require one RecWell Event Attendant per 75 participants or fraction thereof.
- Events using more than one space outside of normal operational hours will require one RecWell Event Attendant per 75 participants or fraction thereof and one RecWell Building Manager. Minimum staffing level is one RecWell Building Manager and one RecWell Attendant. Note: RecWell Building Manager does count as one staff member in the 1:75 staffing ratio.
- RecWell Staffed check-in table is above and beyond the staffing requirements above.
- Aquatic Center usage requires a minimum of two lifeguards.
- Non-University groups wishing to use an area of the facility may request to do so pending space availability. Appropriate external rental rates apply.
- Setup/Teardown fees may apply for any activity that requires a setup beyond standard room setup (see rate sheet).
- Any approved request for a full day or multiple day event will require an event preparation meeting with a Professional Staff Member.
- If requesting use of all facilities of a particular nature (i.e. all three gym courts) for an entire day(s), provisions will need to be made to make one portion of the facility available for recreational use for a 2 hour time block during the day(s). This 2 hour block of time will be designated by Department staff based on recreational use patterns.
- External Groups must also follow Oakland University's General Terms and Conditions for Agreements
Insurance Requirements
- External Groups must have general liability insurance and/or excess umbrella insurance in an amount totaling no less than $1,000,000 per occurrence and $1,000,000 aggregate, and no more than $250,000 deductible per occurrence. The Certificate of Insurance should name 'Oakland University and Board of Trustees' as additionally insured on the policy.
- External Groups must also have workers compensation insurance at the statutory amount and $1,000,000 of employer’s liability insurance. The Certificate of Insurance should name 'Oakland University' as a certificate holder.
- External Groups must have sexual abuse & molestation insurance no less than $1,000,000 per occurrence and $2,000,000 aggregate. The Certificate of Insurance should name 'Oakland University and Board of Trustees' as additionally insured on the policy.
Facility Access Guidelines
- General - Photo ID is required by all participants/spectators
- Specific - Roster of Attendees must be provided to the Facility Coordinator one week in advance, access is limited to those on the roster. Attendees must show picture ID to Welcome Center Staff to gain entry into the facility. Note: Large events may require a check-in table to be staffed for the event entry.
Deposits
These are the general guidelines, specifics will be laid out in the confirmation or rental agreement.
- Estimated facility charges under $50
- Non-Refundable pre-payment of estimated facility charges due at receipt of confirmation to hold reservation.
- Estimated facility charges under $500
- Non-Refundable Reservation Deposit of $50 due at receipt of confirmation to hold reservation.
- Deposit of 50% of Estimated Facility Charges due one month prior to reservation.
- Estimated facility charges $500+
- Non-Refundable Reservation Deposit of 10% of Estimated Facility Charges due at receipt of confirmation to hold reservation.
- Deposit of 50% of Estimated Facility Charges due one month prior to reservation.
Cancellations
- Cancellations can occur up to one month prior to the reservation without any additional penalty beyond the non-refundable reservation deposit.
- Cancellations made between 15-30 days prior to the event will be eligible for a 50% refund of the 50% deposit paid.
- Cancellations made between 8 - 14 days prior to the reservation will not be eligible for a refund of deposits/pre-payments.
- Cancellations made between 2-7 days prior to the reservation will be charged full estimated facility charges that were indicated in the confirmation.
- Cancellations day of or no-shows will be charged all estimated charges (facility, staffing, setup, teardown, etc) that were indicated in the confirmation.
Room Setup
The description below classifies normal setups into one of three categories. There are no setup charges for setups in the Standard or Basic arrangement.
Room: Activity Center
Standard: Empty room
Basic: Empty room
Expanded: Special requests
Room: David E. Herman Room
Standard: Tables and chairs for 30
Basic: LCD Projector
Expanded: Empty room, special requests
Room: Pioneer Room
Standard: Empty room
Basic: Rectangle tables/chairs
Expanded: Specialized setup
Room: 3 Court Gym
Standard: Empty room
Basic: Scoring table
Expanded: Floor covering, tables/chairs, special requests
Staffing
Staffing needs are determined by the Professional Staff based on the activity. General guidelines to assist in planning are as follows:
- Events using only one space during normal operational hours and having under 75 participants do not require any staff unless requested by the organization reserving the space.
- Events using only one space outside of normal operational hours and having under 150 participants will require one Rec Center Building Manager and one Rec Center Event Attendant.
- Events using more than one space during normal operational hours will require one Rec Center Event Attendant per 75 participants or fraction thereof.
- Events using more than one space outside of normal operational hours will require one Rec Center Event Attendant per 75 participants or fraction thereof and one Rec Center Building Manager. Minimum staffing level is one Rec Center Building Manager and one Rec Center Attendant. Note: Building Manager does count as one staff member in the 1:75 staffing ratio.
- DCR Staffed check-in table is above and beyond the staffing requirements above.
- Aquatic Center usage requires a minimum of two lifeguards.
Recreation Center
Recreation and Athletics Center
569 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-4REC (4732)
fax: (248) 370-4889
[email protected]
569 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-4REC (4732)
fax: (248) 370-4889
[email protected]
Recreation Center
Recreation and Athletics Center
569 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-4REC (4732)
fax: (248) 370-4889
569 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-4REC (4732)
fax: (248) 370-4889