Who is eligible to submit a poster abstract?
All Oakland University, OUWB, or Corewell Health affiliates including faculty, clinicians, staff, residents, and students may submit a poster abstract.
What poster topics are eligible?
Projects must be education focused (medical education, community education, or patient education).
There are two categories of posters:
- Educational Research - These posters will describe a project in educational research and must include results.
- Educational Innovation - These posters will describe a current project/program undertaken or implemented in education. They do not require results but do need to describe expected outcomes and an evaluation plan.
How and when do I submit a poster abstract?
All abstracts must be submitted by Friday, January 24, 2025 at 11:59 p.m. using the online submission form.
What is the required format for the poster abstract?
Educational Innovation abstracts are limited to 300 words, must be related to education, and must contain the following sections:
- Objectives
- Approach/Process
- Evaluation Plan
- Educational Outcomes
Educational Research abstracts are limited to 300 words, must be related to education, and must contain the following sections:
- Introduction
- Methods
- Results
- Discussion/Conclusions
For projects displaying human subjects data, please include your IRB approval number on your poster.
In addition, each abstract must include a title and all author names. Please include each author’s credentials (ie: PhD, MD, MS-4, etc), department affiliation, and email address. All authors will be notified of abstract submission.
How will my poster abstract be evaluated for acceptance?
Abstracts must meet evaluation criteria in order to be accepted. All poster abstracts will be blinded (all names and identifying information will be removed) and be reviewed by the Medical Education Month Poster Committee based on the abstract rubric. The reviewers will evaluate poster abstracts based on the originality of the content as well as how well each of the above sections are written in terms of quality, clarity, organization and internal consistency (appropriateness of methods, evaluation plan, etc.).
Authors of abstracts that do not meet the evaluation criteria will be contacted with one opportunity to revise their abstract.
When will I be notified if my abstract has been accepted?
You will receive an email no later than Monday, March 3, 2025 informing you of your abstract acceptance status.
Will there be awards given out this year?
A certificate will be awarded to each of the authors of the top poster in each category (educational innovation and educational research).
Can I submit a poster abstract that I have previously presented at another meeting or conference?
Yes, you may submit an abstract you have previously presented. However, you will need to modify the poster to match our template.
Does my abstract need to reflect completed projects or research?
Educational Research posters should reflect projects that are complete or mostly complete with results.
Educational Innovation posters do not need to contain results or completed outcomes, but should describe the expected outcomes and how the educational project/program will be evaluated.
Do I need IRB approval to present during Medical Education Month?
If your poster will include human subjects data, you need to have IRB approval in time to present your poster, and must include your IRB number on your poster.
Do I need to follow a particular template for creating the posters?
Yes, the template will be provided within the poster acceptance email in March.
If my poster abstract is accepted, am I required to participate in the poster session during Medical Education Month?
While you are not required to attend, we strongly encourage at least one author participate in the poster session.
Will I need to print out my poster?
No, we are only printing the category winner posters and the committee will handle all printing logistics. You simply need to send a digital file of your poster to [email protected].
When do I need to submit my digital file for my poster?
Digital poster files are due Monday, April 7, 2025 by 11:59 p.m. to [email protected].
In what format(s) should I submit my digital poster file?
Please submit your digital poster file in both .PPT and .PDF formats.
Who should I contact if I have additional questions regarding poster abstracts or posters?
You should contact Tori Arnold, Chair of the 2025 Medical Education Month Poster Committee.
New for 2025: We are expanding our offerings throughout the month of May!
Davidson’s generosity and the vision of Shoichet — who co-chairs Medical Education Week with Ann Voorheis-Sargent, Ph.D., director, OUWB Center for Excellence in Medical Education (CEME) — enabled Beaumont the opportunity to permanently endow faculty development, an area that many institutions recognize as important to an educational endeavor’s ongoing success, though one that often lacks adequate resources.
