Academic Probation - Critical Documents - OUWB


Authorizing Body:	Student Performance Review Committee
Responsible Party:	Office of the Dean
Date Issued:	August 1, 2011
Last Update:	August 19, 2024
Scope and Applicability: All students enrolled in the School of Medicine
Rationale: Academic probation is, as the name implies, a probationary status that still allows a student to enroll and attend classes, but requires that a student take steps towards remediating academic deficiencies and improving academic performance.
Standard Practice Guideline: A student with significant academic deficiencies as determined by the SPRC shall be considered on academic probation. Students on probation are not in Good Academic Standing.
Procedures: Students placed on academic probation are informed that there is serious concern about their academic performance and that they may be subject to discipline and/or other requirements up to and including dismissal should their unsatisfactory academic performance continue. Students shall be notified in writing by the SPRC why they have been placed on probation and the requirements for removal from probationary status. Students on probation may not register for, or receive credit towards the M.D. for courses/clerkships at other institutions. Students on probation may also have conditions placed upon their probation by the SPRC including mandatory tutoring and limitations on participation in school-sponsored activities.
Criterion for placement on probation A posted grade of Failure or Incomplete requiring major remediation in two (2) or more courses within a semester after the first semester of the M1 year. See the M3-M4 grading guidelines for a definition of major remediation. Failure of one (1) required clerkship. Failure to pass the United States Medical Licensing Examination (USMLE) Step 1 within one (1) year of completion of M2 coursework. Students repeating an academic year will be on probation for a minimum of 18 months from the start of the repeat year. Any medical student deemed by the SPRC to demonstrate deficiencies that the SPRC, in the sole and exclusive exercise of its discretion, determines to be significant.
Removal from probation: A student shall remain on academic probation until all academic deficiencies have been made up and any other requirements established by the SPRC have been met. Requirements for removal from academic probation during the pre-clinical years shall include, but not be limited to, the successful remediation of all failed coursework plus one (1) additional semester and no additional course failures or incompletes. During the clinical years, removal from academic probation shall include, but not be limited to, the successful remediation of the failed clerkship plus successful completion of all additional clerkship rotations for the remaining academic year. If a student begins the M3 year on probation, they will remain on probation for at least one (1) semester. If the student experiences additional academic deficiencies during this time, the SPRC may extend their probationary status.
Related Policies and Guidelines: Student Performance Review Committee Guidelines Good Academic Standing Guidelines